Operations Manager
SUMMARY:
Emery Celli Brinckerhoff Abady Ward & Maazel LLP (www.ecbawm.com) is seeking to hire an Operations Manager. Currently thirty-two lawyers, the firm is a litigation boutique with a diverse mix of cases in both civil rights and complex commercial litigation. Our civil rights practice focuses on police misconduct, First Amendment rights, election law, employment and housing discrimination, prisoners’ rights, education law, and class action litigation. The firm’s commercial litigation practice serves a broad range of clients, from publicly-traded corporations to individuals to small businesses.
The successful candidate will work with teams of attorneys and paralegals in managing complex litigation support efforts. We are looking for a jack-of-all-trades with management experience who is able to connect multiple departments, think on their feet, find solutions, and multitask. This position requires a commitment to be in the firm’s Rockefeller Center office on all business days.
PRIMARY DUTIES:
- Maintain regular communication with clients to ensure timely payments and address billing concerns and work to resolve outstanding issues
- Manage vendor relationships and assist with accounts payable and ensure accurate and timely payment of firm expenses
- Ensure payroll is completed accurately and on time
- Hire, onboard, and provide training and development opportunities, and foster a culture of continuous improvement for staff
- Review staff time entries in billing software to ensure accuracy and generate reports
- Negotiate vendor contracts, manage vendor relationships, and ensure vendors meet the firm’s quality and cost expectations
- Ensure the firm’s processes are efficient, cost-effective, and aligned with its strategic goals
- Ensure the firm’s processes comply with company policies and procedures as well as state and federal laws and regulations by accurately and consistently completing all required paperwork.
- Collecting and analyzing data on various aspects of the firm’s operations and generating comprehensive reports to provide valuable insights that help the firm make informed decisions
- Maintain records on inventories and planning for ordering supplies to assure adequate routine office supplies are kept in stock.
- Continuously updating skills and knowledge to keep pace with industry changes
REQUIREMENTS:
- Bachelor’s degree, preferably in Business Operations Management or related field
- 1 to 3 years of management experience as an operations manager or similar role
- Strong attention to detail and adherence to deadlines
- Experience working in a fast-paced, team environment
- Experience in administrative responsibilities in a professional setting, ideally a law firm setting
- Familiarity with office management procedures
- Excellent communication skills with a professional demeanor
- Ability to be resourceful and proactive when issues arise
- Multitasking and time-management skills, with the ability to prioritize tasks
- Proficient in Microsoft Products (Word, Excel, PowerPoint) and have the ability to learn new programs as needed.
- Knowledge of standard office methods and equipment
- Ability to maintain strict confidentiality
- Strong understanding of legal software and case management systems
The expected salary for this position is between $100,000 and $120,000 per year, depending on experience and suitability. The firm also offers a generous benefits package, including options for health insurance coverage at no cost to the employee. To apply, send your resume, cover letter, and three professional references to Geraldine Mejia at gmejia@ecbawm.com. No telephone calls please. No recruiters or headhunters please.
The application deadline is November 15, 2024.
The submission period for the 2025 summer associate position is now closed.
If you are interested in being considered for future opportunities, please send a resume, cover letter and unofficial transcript to hiring@ecbawm.com.